by clicking on the page. A slider will appear, allowing you to adjust your zoom level. Return to the original size by clicking on the page again.
the page around when zoomed in by dragging it.
the zoom using the slider on the top right.
by clicking on the zoomed-in page.
by entering text in the search field and click on "In This Issue" or "All Issues" to search the current issue or the archive of back issues respectively.
by clicking on thumbnails to select pages, and then press the print button.
this publication and page.
displays a table of sections with thumbnails and descriptions.
displays thumbnails of every page in the issue. Click on a page to jump.
allows you to browse through every available issue.
FCW : July 30, 2015
The State Department was rated as a low-risk agency in terms of records management during the time that Hill- ary Clinton was secretary, even though Clinton maintained a private email net- work for her official correspondence. The disconnect might not be as strange as it sounds. Since 2009, the National Archives and Records Administration has sur- veyed records officers across the gov- ernment to get a sense of their manage- ment practices. NARA probes agency policies and training in the surveys but doesn’t ask for details about particular problems or specific employees. And when it comes to practices among politi- cal appointees, career func- tionaries can be among the last to know. “The way the world works is that people at a much removed level from Ms. Clinton’s orbit are the ones who typically answer NARA surveys,” said Jason Baron, a lawyer at Drinker Bid- dle and formerly director of litigation at NARA. Former State Department Records Officer Tasha Thian reported in 2009 that the department explained poli- cy on how to manage email sent or received via non-federal accounts and that high-level executives and political appointees were routinely trained on how to manage their email. In 2010, Thian reported that the agency ensured that federal email records were “pre- served in the appropriate agency recordkeeping system.” Because of those self-assessments, the State Department earned the low- est possible risk score of 100 for 2012 and 2013. State scored 94 in 2009, when the average score was 76, then dipped to 87 in 2010 before climbing to 92 in 2011. The 2013 self-assessment reported on the records officer’s plans for the end of Clinton’s tenure. If anyone at the records management level had learned that Clinton maintained her email on a personal server, that information was not included in reports to NARA. The State Department did not com- ment on whether the records manage- ment officer was aware of Clinton’s email practices. At the time, there was no law or regulation preventing a State Department official from using a per- sonal system. Paul Wester, chief records officer for the U.S. govern- ment at NARA, said the atten- tion from the media, congressional overseers and watchdog groups was generating activ- ity related to records management. “It’s giving records officers and senior agency officials the opportuni- ty to have conversations with people they were never having conversations with regarding these issues,” Wester told FCW. “It’s putting stress on people to do better, which is a good thing, but they are stressed.” Government agencies are facing a key deadline for a presidential direc- tive to manage email in electronic form for the purposes of recordkeeping by the end of 2016. NARA has developed guidance designed to take some of the human activity out of recordkeeping. It also specifies requirements for certain high-level jobs and key functions. — Adam Mazmanian State got high marks for managing records under Clinton cyber “indicators” have been shared with private- sector partners through DHS’ Cyber Information Sharing and Collaboration Program 28,000 July 30, 2015 FCW.COM 11 A pair of congressmen want to take stewardship of files on government and contractor employees with secu- rity clearances away from the Office of Personnel Management, in light of the hacks that resulted in the breach of data on more than 22 million people. Reps. Ted Lieu (D-Calif.) and Steve Russell (R-Okla.) plan to introduce legislation to move the secu- rity clearance system out of OPM. Lieu noted in a statement that the agency’s inspector gener- al had identified vulnerabilities in the clearance system “year after year,” but they went unaddressed. “In hindsight, it was a mistake to move the security clearance system to OPM in 2004,” Lieu said. “We need to correct that mistake.” The bill had not yet been intro- duced as of press time, and details were not available. But according to Lieu, the basic plan was to give cus- tody and control of the security clear- ance database to “another agency that has a better grasp of cyberthreats.” Russell, meanwhile, complained about the money sunk into insecure IT systems in general. “We have spent over a half a tril- lion dollars in information technol- ogy and are effectively throwing it all away when we do not protect our assets,” he said. “OPM has proven they are not up to the task of safeguard- ing our information, a responsibility that allows for no error.” — Adam Mazmanian Lawmakers propose taking clearance system from OPM Rep. Ted Lieu WIKIMEDIA.ORG The attention around Hillary Clinton’s email records is “putting stress on people to do better, which is a good thing, but they are stressed.” — PAUL WESTER, NARA 0730fcw_004-011.indd 11 7/15/15 11:41 AM
July 15, 2015
August 15, 2015