by clicking on the page. A slider will appear, allowing you to adjust your zoom level. Return to the original size by clicking on the page again.
the page around when zoomed in by dragging it.
the zoom using the slider on the top right.
by clicking on the zoomed-in page.
by entering text in the search field and click on "In This Issue" or "All Issues" to search the current issue or the archive of back issues respectively.
by clicking on thumbnails to select pages, and then press the print button.
this publication and page.
displays a table of sections with thumbnails and descriptions.
displays thumbnails of every page in the issue. Click on a page to jump.
allows you to browse through every available issue.
FCW : May 30, 2016
responding to FOIA requests, congressional inquiries, and legal discover y orders. Successf ul M-12 - 18 implementations wi ll position federal agencies as stewards of the national shared history. Information governance is an integral element of information management. It encompasses ECM, records management, and content lifecycle management. Properly implemented, an information governance program provides automated, transparent control over the increasing amounts of information agencies must manage. It should also fit seamlessly into the way people want to work. Agencies need to re-think the way they have implemented these systems in the past and look toward a new approach that is less complex to manage, simpler for agency employees and citizens, and easier to maintain over time. A well-architected ECM system makes the right information easily available to the various agency stakeholders. It will ensure the information they generate is captured, tagged, and preserved according to government policy and in such a way that it is easily available in the context of the agency’s processes and workf lows. For example, agency legal staffs often need material like email, policy memos, and action reports. Program execution generates policy documents, transaction data, and financial data. Records managers need to know they are receiving everything they should have under law and regulation. Agency CIOs must ensure agency official information in all forms doesn’t end up in rogue systems or non-systems of records. A GOOD PLACE TO START Given the volume of email and other agency records, NARA has recognized records management automation as the most practical way to determine what must be retained and for how long. For the 2016 deadline, agencies must electronically manage millions of emails. NARA has proposed an automated approach agencies can use called “Capstone.” Capstone outlines a way to automate email management so agencies can avoid relying on users to decide which emails to retain. The automatic classification and scheduling under Capstone depends on the email account holder’s role within the agency. Senior officials’ email is saved permanently as a historical record. All other users’ email is saved as temporary records, either for three or seven years. According to NARA, the Capstone approach also “optimizes access to records responsive to discovery or FOIA requests.” It stages email for eventual transfer to NARA. It also lowers the risk of accidental or deliberate email destruction. Capstone can help agencies meet the 2016 deadline in a manner that is transparent to users, defensible in courts, and responsive to FOIA requests and congressional inquiries. TAKE AN ENTERPRISE APPROACH Given agency CIO priorities such as World Class Digital Ser vices, Driving Value in Federal IT, and Protecting Federal IT1 , the best practice to meeting the goals of the Managing Government Records Directive is a comprehensive enter prise approach that goes beyond Records Management. A well-formulated, overarching information governance strategy does more than just preserve email and other documents as records. It also supports the move to digital government that will make agencies more eff icient and secure. An enterprise strategy is needed to meet the needs of the agency’s mission while also making it much easier to support the requirements of eDiscover y, FOIA, auditors, Congress, and the media. Successf ul enterprise Informa- tion governance planning and implementation requires teamwork and multi-level support. Agency IT leaders must work with all stake- holders to ensure all requirements are met and plans don’t result in soon-to-be obsolete systems. For example, if an agency established an email-only approach for the 2016 deadline, it would have to replace that to Sponsored Content MEETING THE 2016 AND 2019 DEADLINES REQUIRES CAREFUL PLANNING AND APPLYING THE RIGHT TECHNOLOGY. IT ALSO REQUIRES A COMPREHENSIVE APPROACH TO AVOID FUTURE OBSOLESCENCE.
May 15, 2016
June 15, 2016